How document management has evolved in the mobility era? By Satya Anand

1/6/2017 Business ≈ Security

The business benefits of office automation,and document management in particular, are visible on many fronts. Virtual docs eliminate manual labour associated with handling hardcopy documents. Mobile technologies improve the productivity of workforce. By providing instant access to documents, these technologies have revolutionised the way business tasks are performed. With unified communications and collaboration, organisations are able to save time and logistics costs. Meanwhile, Cloud brings down the cost and complexity associated with managing IT resources in-house. Lastly, security solutions that come embedded with document management platforms relieves business leaders from the challenges associated with data loss.

Traditional brick and mortar office is dissolving into the digital realm thanks to advancements in mobility, collaboration and video conferencing, which have made the concept of virtual office a reality. Also, the smartphone in your palm is being transformed into a miniature office, enabling you to carry out all tasks while on the go. As consumerisation of IT becomes widespread, the relevance of these technologies will grow higher in the coming days. At this juncture, let us examine how document management technologies have evolved to meet the demands of enterprise mobility.

Pre-requisites of document management in the mobility era

Document management is the most important aspect of a digital enterprise, so office automation strategies in enterprises should revolve around cost-effective and secure management of documents.
To start with, businesses should focus on the following four elements, which by virtue of their functions, can be considered as the four pillars of document management.

Storage

Today’s businesses thrive on data. With millions of TBs of data being generated every day, the task of storing, archiving and retrieving becomes a major concern in enterprises. While big enterprises deal with the issue by building internal data centres, medium and small enterprises find it impractical, mainly because of the cost and complexities associated with managing it in-house. Cloud-based storage has emerged as the way forward to address the storage dilemma in SMBs. Cloud not only eliminates the capex associated with in-house datacentres, but also supports the mobility initiativesin enterprises. With Cloud, you can send and retrieve data via a common storage platform, which is secured and managed by leading IT services providers. Among the many other advantages, cloud storage also allows you to integrate industry-leading document management technologieslike Dropbox, Box, Google Drive, OneDrive, Concur,among others.

About the Author

Masters in computer applications and business adminstration, SecurityMobility, I amange huge security challenges to organisations. With leading mobile device management technologies, we gain centralised control of documents and break-fix the services when required. Moreover, it allows you to update the software and firmware while on the go.

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